Stop losing RFIs in email threads and scrambling for Friday reports
Your project managers spend half their week chasing subcontractors for updates, digging through email for RFIs, and manually assembling progress reports. We build systems that handle it automatically - so your team can manage projects, not paperwork.
Guaranteed results. Always.
We agree on specific targets before starting. If we don't hit them, we work for free until we do. No time limit.
We've never had to invoke this
The problem
Your PMs spend Friday afternoons building reports instead of solving problems on site
An RFI comes in from a subcontractor. Your PM sees it in email, logs it in Procore, updates the schedule, and forwards it to the architect. Three days later, nobody has responded. Your PM did not notice because they were chasing lien waivers for last month's pay app. Meanwhile, the sub poured concrete based on assumptions, and now you have a change order conversation nobody wanted. This is not a people problem - your PMs are good. They are just buried in coordination work that should happen automatically so they can focus on the job site, not the inbox.
What changes
Everything that slows you down goes away
Automated RFI tracking
RFIs are logged, assigned, and tracked automatically. Reminders go out when responses are overdue. Status is always current - no more digging through email threads.
Daily and weekly progress reports
Field updates flow into structured reports automatically. Photos, completion percentages, and sub updates compiled and delivered to owners and stakeholders without manual assembly.
Payment application automation
Lien waiver collection, completion verification, and change order reconciliation automated end to end. Pay apps processed in hours instead of days.
Subcontractor coordination hub
Schedule updates, document requests, and submittals tracked in one place. Subs get automated reminders. Your PMs see real-time status instead of making phone calls.
AI that ships
We know what's hype. We build what's real.
Everyone's adding AI to their pitch deck. We've been shipping production AI systems since before the hype. We know which models actually work, which integrations hold up at scale, and which ones are just expensive demos.
90% of AI projects fail in production. Ours don't.
The difference isn't the model - it's the system around it. We build AI with proper error handling, fallback logic, human-in-the-loop checkpoints, and monitoring. It works on day one and keeps working on day 300.
Custom AI Agents
Purpose-built agents that handle the decisions your team makes 50 times a day. Not chatbots - autonomous systems that take action.
Document Intelligence
AI that reads, classifies, and extracts from contracts, invoices, and applications. Not keyword matching - actual comprehension.
Predictive Systems
See problems before they happen. Forecast demand, flag anomalies, and surface patterns your team would miss manually.
Plain English Interfaces
Your team talks to your systems in plain English. Pull reports, update records, trigger workflows - no training needed.
We pick the right AI for the job. Not the most hyped one.
Large language models for reasoning. Vision models for document extraction. Fine-tuned open-source models when you need speed and control. We're model-agnostic because your results matter more than any vendor relationship.
How it works
From audit to running system in 8 weeks
A clear, phased engagement. Not a black box.
Week 1-2
Discovery
We map every manual process, identify the highest-ROI automation opportunities, and define specific measurable goals before we build anything.
Week 3-6
Build
Weekly demos, iterative development. You see progress every week, not a big reveal at the end. We build in your environment with your real data.
Week 7-8
Test & Train
Your team tests everything. We document every system and run parallel processes so nothing breaks during transition.
Week 9+
Deploy
Phased rollout with rollback plans. Automated monitoring and alerts. We know when something breaks before you do.
Behind the build
See how we actually build these systems
A walkthrough of a real automation architecture - what connects, how data flows, and what the before & after looks like.
Julius Forster
Founder, Moonira
How we compare
Every alternative breaks in the same place
You've probably considered hiring someone, buying a tool, or contracting a dev shop. Here's what actually happens with each.
Common questions
We work with Procore, PlanGrid, Buildertrend, CoConstruct, and most major construction PM platforms. If it has an API or even just email-based workflows, we can connect it.
Typically 2-3 weeks. We start with whichever bottleneck costs you the most time - usually RFI tracking or progress reporting - so you see results fast before we build out the rest.
Pricing is flexible, based on project scope and the value we project for your business. You never pay upfront - payment starts when you've seen results. We agree on measurable targets together, and if we don't hit them, we keep working for free until we do.
No. We build on top of the tools your teams already use - Procore, email, even text messages. The automation runs behind the scenes. If your super can send a photo, the system handles the rest.
All systems include automated monitoring. We know when something breaks before you do. Business hours response: 4 hours. Critical failures: 2 hours, any time.
Yes. Full ownership - workflows, documentation, everything. If you ever want to bring it in-house, you have everything you need.
Get in touch
Let's talk about what automation can do for you
Tell us what's on your mind and we'll get back to you with honest, specific ideas. No generic pitch decks.
Julius Forster · responds personally within 10 minutes