Stop losing patients to paperwork bottlenecks
Your front desk spends 20+ hours per week on manual intake forms, phone tag for scheduling, and insurance verification calls. We build systems that handle it in seconds - so your staff can focus on patient care.
Guaranteed results. Always.
We agree on specific targets before starting. If we don't hit them, we work for free until we do. No time limit.
We've never had to invoke this
The problem
Your front desk calls insurance companies 40 times a day - and half those calls are unnecessary
A patient books online. Your front desk re-enters the same information into your EHR. Then they call the insurance company to verify eligibility - a call that takes 8 minutes on average and could have been automated before the patient even confirmed. Meanwhile, your MA is printing intake forms that the patient already filled out on your website because the data did not sync. By the time the provider walks in, 15 minutes of the visit slot have been burned on admin that happened twice. Multiply that by 30 patients a day and you start to see where your schedule bottleneck actually lives.
What changes
Everything that slows you down goes away
Digital intake to EHR auto-sync
Patients complete forms online before they arrive. Data flows straight into your EHR - demographics, medical history, consent forms. No re-typing, no transcription errors.
Smart scheduling with reminders
Online self-booking synced to provider availability. Automated reminders via text and email at the right intervals. Waitlist backfill when cancellations happen.
Automated insurance verification
Eligibility checks run automatically when a patient books. Coverage details, copay amounts, and authorization requirements land in your system before the patient walks in.
Follow-up and referral sequences
Post-visit instructions, prescription reminders, and referral coordination happen automatically. Patients stay engaged, referrals close the loop, and nothing falls through the cracks.
AI that ships
We know what's hype. We build what's real.
Everyone's adding AI to their pitch deck. We've been shipping production AI systems since before the hype. We know which models actually work, which integrations hold up at scale, and which ones are just expensive demos.
90% of AI projects fail in production. Ours don't.
The difference isn't the model - it's the system around it. We build AI with proper error handling, fallback logic, human-in-the-loop checkpoints, and monitoring. It works on day one and keeps working on day 300.
Custom AI Agents
Purpose-built agents that handle the decisions your team makes 50 times a day. Not chatbots - autonomous systems that take action.
Document Intelligence
AI that reads, classifies, and extracts from contracts, invoices, and applications. Not keyword matching - actual comprehension.
Predictive Systems
See problems before they happen. Forecast demand, flag anomalies, and surface patterns your team would miss manually.
Plain English Interfaces
Your team talks to your systems in plain English. Pull reports, update records, trigger workflows - no training needed.
We pick the right AI for the job. Not the most hyped one.
Large language models for reasoning. Vision models for document extraction. Fine-tuned open-source models when you need speed and control. We're model-agnostic because your results matter more than any vendor relationship.
How it works
From audit to running system in 8 weeks
A clear, phased engagement. Not a black box.
Week 1-2
Discovery
We map every manual process, identify the highest-ROI automation opportunities, and define specific measurable goals before we build anything.
Week 3-6
Build
Weekly demos, iterative development. You see progress every week, not a big reveal at the end. We build in your environment with your real data.
Week 7-8
Test & Train
Your team tests everything. We document every system and run parallel processes so nothing breaks during transition.
Week 9+
Deploy
Phased rollout with rollback plans. Automated monitoring and alerts. We know when something breaks before you do.
Behind the build
See how we actually build these systems
A walkthrough of a real automation architecture - what connects, how data flows, and what the before & after looks like.
Julius Forster
Founder, Moonira
How we compare
Every alternative breaks in the same place
You've probably considered hiring someone, buying a tool, or contracting a dev shop. Here's what actually happens with each.
Common questions
We have built integrations with Epic, Cerner, Athenahealth, DrChrono, AdvancedMD, and most major EHR platforms. If it has an API or supports HL7/FHIR, we can connect it. Even legacy systems with CSV or PDF exports can be automated.
Typically 2-3 weeks. We start with the highest-impact automation - usually patient intake or insurance verification - so you see results fast before we tackle the rest.
Pricing is flexible, based on project scope and the value we project for your business. You never pay upfront - payment starts when you've seen results. We agree on measurable targets together, and if we don't hit them, we keep working for free until we do.
Yes. Every system we build follows HIPAA requirements for data handling, encryption, and access controls. We sign BAAs with all clients and only use HIPAA-eligible infrastructure for patient data.
Minimal. We build on top of your existing tools so your team keeps using the same software. Most staff are fully comfortable within a day because the automation works behind the scenes.
Yes. Full ownership - workflows, documentation, everything. If you ever want to bring it in-house, you have everything you need.
Get in touch
Let's talk about what automation can do for you
Tell us what's on your mind and we'll get back to you with honest, specific ideas. No generic pitch decks.
Julius Forster · responds personally within 10 minutes