Reclaim.ai

Most calendar tools assume your week is a stack of meetings other people put there. Reclaim.ai inverts that. It treats focus time, habits, and priority tasks as first-class events that defend themselves against incoming meeting requests, and reschedules everything when reality changes.

What Reclaim.ai Does

Reclaim is an AI scheduling layer that sits on top of Google Calendar or Outlook. It does not replace the calendar. It plans inside it, then keeps replanning as the week shifts. The feature set covers everything operators usually try to glue together with three or four tools.

• Focus Time: defends weekly deep work hours and auto-reschedules them when conflicts hit, in proactive or reactive mode.
• Habits: recurring blocks for routines (lunch, planning, gym, shutdown) with 100+ role-specific templates and automatic lunch placement.
• Tasks: pulls priority work from Asana, ClickUp, Jira, Linear, Todoist, and Google Tasks and time-blocks it before the due date.
• Smart Meetings: auto-schedules recurring 1:1s and small team meetings at the best time across all attendees and reroutes them when conflicts appear.
• Scheduling Links: priority-aware booking pages with round-robin, screening questions, daily and weekly caps, and team availability.
• Buffer Time and Travel Time: auto-adds breaks after calls and travel buffers around in-person events, including airport time.
• Calendar Sync, Time Tracking, and Planner: syncs availability across multiple calendars, reports time spent across meetings, tasks, habits, and personal time, and gives a planner view to manually adjust the week.

Reclaim.ai's AI

The intelligence in Reclaim is not a chatbot. It is the scheduling engine. Every event is tagged with a priority (P1 to P4) and a flexibility window. When a new meeting request lands or an attendee bails, the engine replans the affected events across every attendee's calendar at once, respecting working hours, time zones, defended focus blocks, and habit windows. The result is a calendar that keeps high-priority work intact even when the day falls apart.

Automations We Build with Reclaim.ai

Reclaim on its own protects time. Wired into the rest of the stack, it becomes the layer that decides when work actually gets done. These are the plays we build for mid-market operators.

• Task-to-calendar pipeline: when a high-priority task is created in Asana, Linear, ClickUp, or Jira, it is auto-tagged, priority-mapped, and pushed into Reclaim with the right due date so the work gets a real time slot, not just a label.
• CRM-aware scheduling links: prospect tier in HubSpot or Salesforce decides which Reclaim link they get (priority routing, screening questions, round-robin pool), so qualified opportunities land on a calendar fast and unqualified ones do not eat AE time.
• Focus-time enforcement across Slack: when Reclaim flips on focus mode, we set Slack status, mute non-critical channels, and pause notifications for the duration, then auto-restore everything when the block ends.
• Smart 1:1 cadence by team: 1:1s and skip-levels are scheduled, paused, or accelerated based on tenure, performance review cycles, or HRIS triggers, so the calendar reflects the operating rhythm the leadership team wants.
• Time analytics for the leadership team: Reclaim's time tracking feeds a dashboard that shows how much real focus time each function got, where meeting load is concentrated, and which weeks burned the most planned focus blocks.
• Reschedule and on-call workflows: when a P0 incident or a customer escalation lands, low-priority Reclaim events for the on-call rep auto-flex out of the way and reappear later in the week, instead of getting silently dropped.

Why Teams Choose Reclaim.ai

• Sits on top of Google Calendar and Outlook. No migration, no second calendar app for the team to learn.
• Defends focus time and habits automatically. Engineering, product, and ops leads stop having to police their own calendars.
• Real integrations with the task stack mid-market teams already use: Asana, ClickUp, Jira, Linear, Todoist, Google Tasks, Slack, Zoom.
• Scheduling links and team availability tools that respect deep work hours rather than overwriting them.
• Time tracking and analytics give leadership a real view of where the week is going, not a guess.

Reclaim integrates natively with Google Calendar, Outlook, Slack, Zoom, Asana, ClickUp, Jira, Linear, Todoist, Google Tasks, and Raycast. Pricing has a free Lite tier, Starter at around $10 per user per month billed yearly, Business at around $15, and Enterprise at around $22 with SSO and SCIM (verify current pricing on reclaim.ai/pricing). The product is strong out of the box. Wired into your task stack, CRM, and Slack, it becomes the layer that decides when your team's most valuable work happens. That is the build we do.